GW Engage

OrgSync to Engage System Transition

Engage Transition information header

 

 

 

 

 

 

What is Engage?

Engage is a web-based student engagement platform that provides tools and resources around student engagement and participation in activities outside the classroom. This summer, Engage will replace OrgSync as GW’s student engagement platform.

Although the layout will look different, Engage will retain nearly all of the OrgSync tools to which organizations have become accustomed. Engage will also bring new capabilities to our campus, including mobile event check-ins, organization elections, rank-choice voting, and enhanced event planning tools. In addition to providing critical tools to student organizations, Engage also offers individual students the ability to document their own co-curricular experiences and develop a portfolio of involvement, including organization memberships, event participation, and leadership positions.

The Transition

The last day to access or update OrgSync will be announced.  

Timeline and Important Dates

  • Now- July 7: Keep Using OrgSync and maintain up-to-date information in advance of the migration. Note that the deadline to submit spending requests is May 20. Any spending needs after that date must go through your Assigned Staff Advisor or the Staff Advisor Team ([email protected]).
  • July 7: Last day to access or update information in OrgSync. Between May and July, GW IT will be working to prepare the technical aspects of the Engage system.
  • July 8: OrgSync goes offline
  • July 8-9: Vendor migration of data from OrgSync to Engage
  • July 17-19: GW campus administrators attend Engage Conference in Baltimore
  • July 22-August 2: GW campus administrators work with Engage staff to complete training, complete set-up, and test new platform
  • August 2-August 9: GW campus administrators develop guides and training materials
  • Mid August: Engage GW available to campus community!

What information will automatically migrate to Engage?

Much of the information currently existing in OrgSync will be automatically transferred to Engage, including:

Organizational Portal Information:

  • Membership Rosters
  • People and Positions
  • Current and past events
  • Event attendance data (swipes)
  • Forms and form submissions
  • Documents and files
  • Photos albums
  • Budget information, including current budget as well as records of past budget requests for visibility into historic information

Individual Information:

  • Current memberships
  • Current and past event attendance

What information will not migrate to Engage?

OrgSync websites will not migrate and Engage does not include a website builder tool. Currently, our records indicate that less than 10% of our student organizations utilize the OrgSync website builder tool, so we hope that the loss of this feature will be of minimal impact. For those organizations that are impacted, please feel free to be in contact with us at [email protected] to discuss alternatives. In the coming months, we hope to provide more information to student organizations about website builder tools.

Where can I get updates or ask questions?

We will continue to update this webpage with important information and resources throughout the migration and in the fall. If you have questions, feedback, or concerns, please feel free to contact us at [email protected].