Event Planning for Student Organizations

Reserving Space

Student organizations can reserve space on the Foggy Bottom Campus and the Mount Vernon Campus. Spaces are controlled by a variety of offices across campus. Spaces available to student organizations include:

Space Managing Office
Academic spaces Academic Scheduling
District House CSE Reservations
Mitchell Theater CSE Reservations
Shenkman Community Room CSE Reservations
South Hall Community Room CSE Reservations
GW Museum and Textile Museum CSE Reservations
Lisner Auditorium Events & Venues
Jack Morton Auditorium Events & Venues
City View Room / State Room Events & Venues
Alumni House Events & Venues
Outdoor spaces
Kogan Plaza, Square 80, Mid-Campus Quad, H Street Terrace
Events & Venues
Marvin Center*
Continental Ballroom, Grand Ballroom, meeting rooms, Betts Theatre, Amphitheater
Events & Venues
H Street Banner space Events & Venues
University Yard Events & Venues
Ames Hall Mount Vernon Campus Events
Post Hall Mount Vernon Campus Events
West Hall* Mount Vernon Campus Events
Hand Chapel Mount Vernon Campus Events
Eckles Library Mount Vernon Campus Events
Webb Building Mount Vernon Campus Events

*Please note that catering in these spaces must be arranged through Restaurant Associates.

How to Book Space

The reservation process for each space varies according to the managing department:

Managing Office Who Can Book How to Book
Academic Spaces Any officer or administrator as listed in the organization's OrgSync portal Academic Scheduling
CSE Reservations Any organizational representative CSE Reservations
Events & Venues Authorized schedulers only Events & Venues Booking
Mount Vernon Campus Events Any organizational representative Mount Vernon Campus Booking

To learn how to update your organization's authorized schedulers, follow this step-by-step guide. 

Event Planning Guides

Guides for Events & Venues

Events & Venues oversees the Marvin Center, Lisner Auditorium, Jack Morton Auditorium, City View Room & State Room in 1957 E Street, Alumni House, and all outdoor space.

Guides for CSE Reservations

The CSE oversees District House, Mitchell Theater, and all residence hall community spaces. The CSE also liaises with the GW Museum and Textile Museum for student organization events.

Vigils and Memorials

When the University community is impacted by unexpected tragedies, vigils and memorials can provide an opportunity for people to gather for mutual support, express emotions, and begin determining how to take purposeful action in response. Students that are interested in holding such an event should reach out to the Associate Dean of Students to discuss the most appropriate path forward. To facilitate a meaningful experience for students affected by an unexpected tragedy, the following guidelines are offered.